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About PHBA
PHBA BOARD OF DIRECTORS MINUTES
Doubletree at Warren Place
March 18, 2006
Tulsa, OK
Meeting called to order at 9:15 am by President Susan Bragg.
Invocation given by Ken McDowell; Parliamentarian is Beverly Armstrong; Sergeant at Arms is Mary Ann Fielitz.
General Manager Report
Chilton gave an overview of the years activities and statistics.
March 2005 Minutes
Young moved to approve as distributed. Sample seconded the motion. The motion was approved unanimously.
Quorum was established
101 National Directors
12 Directors At Large
Nominating Committee
Taggart reported the following recommendations for the PHBA Executive Board
President Elect - Alda Buresh
Krehbiel moved by acclamation. Young seconded the motion. The motion was approved unanimously.
Secretary Treasurer - Dutch Guthrie
Stewart moved by acclamation. Young seconded the motion. The motion was approved unanimously.
Vice President - Jeff Ohler
Rea moved elect by acclamation. Jayjohn seconded the motion. The motion was approved unanimously.
Vice President - Nikki Longacre
Young moved to accept. Baskerville seconded the motion. The motion was approved unanimously.
Judge Committee
Judge position - Howard Rea
Proco moved to accept by acclamation. Cofer seconded the motion. The motion was approved unanimously.
Past President position - Bob Henderson
Johnston moved to accept. Cofer second the motion. The motion was approved unanimously.
National Director position - Bud Missel
Krehbiel moved to approve by acclamation. Cofer seconded the motion. The motion was approved unanimously.
HALL OF FAME COMMITTEE
Taggart reported that there was no activity at this time
Treasurers Report
Guthrie reported that the assets were $595,718.87. The Liabilities were $108,271.79. Long-term liabilities were $12,778.33. The income was $1,016,817. The expenses were $971,290.80. The profit was $45,526.37. Guthrie reported that PHBA has 31 departments. Of that 16 make a profit and 15 do not make a profit. This week he saw that there was a flame rekindled. The Association is worth everything we can give it. This an organization of people that love palomino horses. It’s about PHBA. Keep that focus in mind. We got a train fired up it is getting ready to take off.
Guthrie moved to include report in the Board of Directors minutes. Rea seconded the motion. The motion was approved unanimously.
FINANCIAL MANAGEMENT, RESOURCES & SPONSORSHIP COMMITTEE
D Nell reported that the minutes were approved. The committee did not recommend that approval of Article 1 Section 6 regarding fiscal year change. The Committee requested the format for two meetings be put back in place. The Marketing & Public Relations requested a traveling booth budget of $2,500. Web/Computer/APA Software Ad Hoc Committee submitted a request for a AS400 budget was recommend for $20,000. The Committee requested our letter be included again in the minutes. “Based on the financial data and information that this Committee has received, we find it woefully in accurate. Therefore, we feel that it is impossible to do our jobs. We received three different versions of the same financial reports for the 2005 Convention (and again three different versions at the 2006 Convention) and none of them gave us the information that we need to make intelligent decisions. It is our recommendation that an “analysis of need” be completed as soon as possible. This would include a review of financial statements and chart of accounts formats, software required, training needed, financial personnel requirements, a reasonable allocation of income and accurate financial statements can be submitted on a timely basis. We fell this process will provide PHBA long term benefits in the following areas:
Cost reduction and expense minimization
Timely decision-making
Trust and cooperation between members, office staff and PHBA Executive Board
It is our intentions to offer our assistance. The ultimate responsibility for the health and welfare of this organization lies with the staff and the Executive Board of this organization. The Committee request that they supply information on a quarterly basis in the future. It was also requested that the budget and financials be received by February 15of the current year so that they can submit a budget for the current year.
Kuznick moved to include the report in the Board of Director minutes. Rea seconded the motion. The motion was approved unanimously.
BYLAWS AND GENERAL RULE COMMITTEE
R Herrmann reported that the minutes were approved as distributed. The committee recommended the approval of Article 1, Section 6
Rea moved to accept the committee recommendation. Jayjohn seconded the motion.
Chilton requested that PHBA could finish the end of the year in September. This also coincides with membership renewals and then the audit could be handled more quickly and reported at the convention within five months of the close instead of a year. Missel reported that the Finance Committee reported they did not support this change. The motion was not approved. Only 19 to approve the motion.
Article 3 The committee recommended a subcommittee be formed to work on the wording. Subcommittee is Eric Jayjohn, Doug May, Karen Andrews, Dennis McCall, Howard Rea, and Linda Moore agreed to serve on subcommittee.
Article 5, Section 5 Quorum
The committee did not recommend approval of the change. Rea moved to accept the Committee recommendation. Kuznick seconded the motion. The motion was approved unanimously
Article 6, Section 1. The Committee did not acted on proposal due to the two year limitation.
Article 8, Section 8 General Manager. The Committee did not recommend that approval of the proposal. Hardin moved to accept the Committee recommendation. Young seconded the motion. The motion was approved unanimously.
Article 8, Section 8 General Manager. PHBA General Counsel Terry Wiens expressed that if anything in the review by the Human Resources Committee is communicated to the public (and that public would include the National Directors) opens up great possibility and probability of lawsuits. Therefore the Chairman appointed subcommittee. The following people were requested to serve. Tony Krehbiel, Chair, Moria Murty, Chuck Creekmore, Terry Wiens, and Susan Bragg. The subcommittee’s charge is to:
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Develop a fluid list of job performance expectations within the scope of an adopted job description of the General Manger
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Develop a structured review process of the General Manager which will provide a guideline to each president
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Identify avenues to ensure that the General Manager has optimal tools in which to fulfill the expectations of that job.
The subcommittee is recommended to with working with the Human Resource Committee and the Executive Board as they develop this process.
Article 13 Recall. The Committee did not recommend its approval. Hardin moved to accept the recommendation of the Committee. Kuznick seconded the motion. The motion was approved unanimously.
PHBA Amateur Association Bylaws
Article 5, Section 2. The Committee recommended the approval of this. However the Amateur Association would have final recommendation on this.
General Rules
Rule 31.B. The Committee did not recommend this for approval.
Rule 43 Standing Committees The Committee recommended this for approval.
Complaint Review Committee Rule 73.A and 73.B The Committee recommended approval with an amendment to change the wording from“would” to “shall” to be in proper form for bylaws.
Complaint Review Committee Section 76.A. The Committee found that the rule already exists in the 2006 PHBA Rulebook.
Article 3 National Directors Subcommittee Report. The subcommittee recommended that the proposed changes need more study and that the changes be considered at the 2007 committee meeting. With the subcommittee report, the motion that was tabled on 2/17/2006 was reactivated (see previous meeting minutes for original motion and 2nd). The committee may work on this during 2006 to be ready to address at the 2007 Convention.
Sample moved to accept the recommendations of the Committee. Baskerville seconded the motion. The motion was approved unanimously.
The Committee requested more time for this committee meeting at the national conventions. Also, the schedule needs to avoid conflicts with other committee meetings. Discussion on the need for continued effort for review and potential update of APA Bylaws by those organizations, followed by review by the By-Laws Committee. Copies of all APA By-Laws need to be filed with PHBA. Chair to check with PHBA office to determine which states have current copies filed.
Stewart moved to include the report in the Board of Directors minutes. Rea seconded the motion. The motion was approved unanimously.
PHBA Youth Association Report
N Craun introduced the 2005-2006 officers. The Youth Association waived the reading of the July 2005 minutes since they were not available. The Youth Association approved the Treasurers report. The Youth World Show qualifying points was tabled. The Youth Association recommended Rule 1325 was recommended for approval. Rule 1335 was recommended for approval. Rule 3141A-J was deferred to the Show Rules Committee. Rule 6207 C was recommended for approval. Rule 6335 & 6258 was recommended for approval. Rule 6332 was deferred to the Show Rules Committee. Rule 6411, 6411AB was recommended to accept the Show Rules Committee recommendation. The Youth Association has requested the forming of Youth Development Fund. It was recommended that the PHBA Youth President, PHBA Youth Treasurer and PHBA Youth Committee Advisor oversee the fund. It was requested that funds be supervised and accounted for by those three individuals. It was requested that a separate account be set up. There was discussion about a free style horsemanship class to raise money. It was suggested that a time requirement, theme, music, costume. There was discussion about the stick horse class. It was recommended that this replace the Powder Puff class. The Youth Association recommended that Rule 3374 be approved. There was discussion about last years world show. A progressive dinner through the states was suggested highlighting the state’s food. Neck ribbons with roses were recommended. Additional top 5 high point awards were recommended. T May has been working on a youth calendar. It was mentioned that $12,000 had been raised and there was a $6000 profit. A birthday was $5. $20 for APA on show calendar. A business card is $50.
Young moved to include the Youth Association report in the Board of Directors minutes. Rea seconded the motion. The motion was approved unanimously.
YOUTH COMMITTEE
H Williams reported that the Committee accepted the action of the Youth Association. Parker moved to include the Committee report into the Board of Director minutes. Young seconded the motion. The motion was approved unanimously.
YOUTH WORLD SHOW REPORT
Williams reported on the success of the YWS and its activities.
Henderson moved to include the YWS report in the Board of Directors minutes. Guthrie seconded the motion. The motion was approved unanimously.
Williams reported that she raised $16,000 for the youth. Powder Puff participants greatly assisted with the fund raising. Flavor of your state. New top 5 awards. Huge thank you to her parents. The calendar raised $12,000.
WORLD CHAMPIONSHIP HORSE SHOW COMMITTEE
May reported that the minutes were approved as distributed. May asked J Jackson to report on the Sundowner Trailer sponsorship proposals. Jackson reported that Sundowner is providing sixty-four jackets to the Amateur division classes, monogrammed. There will be additional jackets available for purchase. There will be print advertisements promoting the sponsorship. There will be events to promote events in the evening such as a versatility class with a bid process. There is a Reinsman saddle that has been donated by Ferguson Tack. DAC and Healthy HairCare products will donated. The entry fees will go into the Challenged Rider class. We plan to hold an auction with 50% the funds going to the Challenged Rider class. There will be three pro staff clinics.
May asked Terry and Carol Goble to report on a sponsorship that they are working on. Merial Corporation handle the wormer Zimetran etc. They were contact by this corporation. On Monday they received a verbal commitment for a world show sponsorship. They currently use the Palomino Horse in their advertisements.
The Committee recommends a slot stakes class. These are in place for 2006. The events are Yearling Mare, Yearling Geldings, Yearling Stallions, Junior Trail, Senior Trail, Junior Barrels and Senior Barrels. The Committee discussed the definition of pool of judges. Presently there is not enough judges for a judge pool. It was recommended to have five judge system and drop the high and low. This would be a pool of 10 judges and when using two arenas we would need to add 5 more judges for the pool. It was recommended a jackpot all roping class by the Cattle Events Committee with the entry of $25. This would be a timed portion. The committee recommended that the results of each judges’ card be reported on all classes. Discussion followed on scheduling conflict if the open show began on July 15. A subcommittee was formed J Young, D Frye, L Smith to work with H Williams and GM. This meeting has been resolved. This has been resolved.
Krehbiel moved to include the report in the Board of Directors minutes. Jayjohn seconded the motion. The motion was approved unanimously.
SHOW RULES COMMITTEE
Jayjohn reported the Committee made the following recommendations:
#3058: Not Adopted, #3153: Not Adopted, #3154-A: Adopted with recommendation that the new rule be placed in the rulebook as rule #3155-B.1. #3332-A & C: Adopted, #3358-G: Adopted #3374: Adopted. Recommendation is to treat the class as a stand-alone entity instead of classifying it as either a halter or performance class. #3141: Adopted with the change of deleting the skill sets and adopting program as a class based program. Rule 3566: Adopted, #3567-A: Adopted #3567-B: Not Adopted, #4306-C: Adopted, #4308-C & D: Adopted; #4312-I: Adopted; #4315-F: Adopted; #4205: Adopted; #4214: Adopted; #5002-A: Adopted; #5201-E: Adopted; #5201-H: No Action Taken. Rule was amended last year; #6207-C: Adopted; #6335: Adopted; #6258: Adopted; #6332: Adopted; #6411 Not Adopted, plus existing rule #6411 was deleted in entirety; #6411-A: Adopted as amended and to be entered as rule #6411; Amended language for new #6411: “A youth exhibitor may not show in a specific class in more than one age division at a show.”; All rule changes originating from previous AQHA rule changes were passed with the understanding that they need housekeeping attention to change references from AQHA to PHBA and to change references to AQHA rule numbers to the appropriate PHBA rule numbers. Sub-Committee created in 2005 to review the PHBA point scale took no action. Committee was recharged with this task and new members appointed. Anyone interested in offering input on changes to the point system should direct ideas to Eric Jayjohn, Ginny Baskerville, or the PHBA office to our attention. Committee adopted a recommendation that the Attire for the Hunter-In-Hand class be added to the Attire portion of the rulebook as rule 3304 and to renumber the existing rule 3304 as 3305. Committee also adopted a recommendation that the Hunter-In-Hand pattern be added to the rulebook in an appropriate location for easy access. Jayjohn is asking the Show Rules committee members to review the section of the rule book that falls under our responsibility for typographical and punctuation errors, conflicting passages/rules, duplicate passages/rules, improperly worded rules, and to identify any new rule changes they feel are appropriate. Housekeeping type corrections will be submitted to the Executive Board and General Manager with a request for correction before the printing of the 2007 Rule Book. Any actions requiring rule changes will be submitted to the PHBA office for consideration at the 2007 convention. This effort should be ongoing and will produce a more concise, accurate, and easier to understand rule book, especially if the proposed effort is adopted by the other committees with responsibility over sections of the rulebook. Jayjohn requested that rule change proposals be forwarded to his committee, electronically if possible, as they are received by the PHBA office so the committee members can review and discuss proposals, contact originators for clarifications, etc. well in advance of the convention. It is believed that this effort will greatly improve our efficiency and effectiveness as a committee and allow better, more informed decisions with regard to the rule changes proposed. Jayjohn thank my vice-chairperson, Terry Goble, for all his support and assistance; Thank You to Carol Goble for serving again as Committee Secretary and also to Bev Armstrong for assisting Carol in this effort during session 2. Thank you to all the members of the Show Rules Committee for their exemplary manner in which they conducted themselves and the efficient way they worked through the tasks assigned to us this week!
Hardin moved to include the report in the Board of Directors minutes. Baskerville seconded the motion.
Stewart amended the motion to not include the Rule 3566, 3567A in the 2007 rulebook. Froyum seconded the motion. The amendment was approved unanimously. The motion was approved as amended unanimously.
REGISTRATION & TRANSFER & BREEDERS COMMITTEE
Cowie the Committee recommended to deny 507 Accepting the Cremello colored horses; The Committee recommended to deny the white markings pertaining to acceptable characteristics in a recognized breed association 512(a); The committee recommend to accept allowing up to a 4 inch cumulative white area as stated in the proposed change to 512(4) 512(5) with amendments to the wording; The Committee recommend to accept 521(p) under eligible horses, the Pinto Horse Association, horse division only as long as both sire and Dam are registered with a PHBA recognized breed. The Committee recommends denying 521(q) the half quarter horse registry. The Committee recommended for next year a follow-up on breeder recognition; follow up on the PIP and monitoring developments with regard to cloning horses. There was a rule proposal submitted for review that did not make it to the committee. That was to delete Rule 522E.
PALOMINO INCENTIVE PROGRAM
J Young thanked all those individuals support of the PIP. She reported that there are currently 58 stallions nominated, 28 foals on the ground and $25,093.20 in the fund. The RTB committee asked the executive board liaison to report back to the committee as to the progress of the PIP in the form of a report that the PHBA office has a spreadsheet set up to account for the PIP funds and a copy of that report is to be given to the RTB Committee. The first report will be due April 2006 and after that the report will be given to the committee no later than January of each year so that the RTB Committee can oversee the program. It was recommended that the rules of the PIP rules and regulations are added as part of the PHBA Official Handbook under its’ own section and that an annual accountability in the form of a spreadsheet is mailed to the current members of the RTB committee January 1st of each year.
Stewart moved to include the minutes in the Board of Directors minutes. Baskerville seconded the motion. The motion was approved unanimously.
Bragg announced that she had planned to present a Presidents Special Service Award tonight to J Young.
PUBLIC POLICY/ANIMAL WELFARE COMMITTEE
Parker asked for a humane crisis guidelines for handling animals that are sick or down at a horse show. Legislative Alerts are HB 1393 regarding EEE. HR 1123 ASTM helmet for first time riders to be provided by equine events. HR 503 would discontinue horse transportation for slaughter or any other purpose. There are a number of facilities, which receive horses for slaughter. Laws now prohibit the inspection of equine for slaughter. This information can be found on the www.thehorse.com. The Animal ID is ongoing. This is to oversee horse movement in the event of disease. Livestock will be required by July 6, 2006. Jackson discussed that the state of Louisiana has implemented a chip. There was a law to prohibit animal enterprises form an animal rights group. There are laws that would change horses to companions instead of livestock. Issues regarding Mad Cow disease are ongoing.
Jayjohn moved to include the minutes of the Committee into the Board of Directors minutes. Baskerville seconded the motion. The motion was approved unanimously.
MARKETING/PUBLIC RELATIONS COMMITTEE
Goble reported that in checking our minutes for the 2004 and 2005 conventions, we still did not have our approved downloadable brochures for the APAs on the PHBA website. The Committee sent a representative to the Web & APA Software Committee to enlist their aid in getting this brochure online, and to make sure that the brochure would also be downloadable in color if the APA should choose that option. Within a few months time, there would be a new website design, and that our brochure would be included at that time. Kuznik that she would be glad to furnish either a website or a disk to enable an APA to download the brochure immediately, or until the brochure was made available on the PHBA website. The Coloring Pages were also to be made available on the PHBA website. One of Carolyn Henderson’s pictures was on the website, but that there was no information indicating that this downloadable coloring page was connected with PHBA. It was noted that there is now a coloring book consisting of Henderson’s pictures available for purchase through Drysdales Western Wear. Kuznik was asked contact Henderson, choose two coloring pages that could be placed on the PHBA website in a downloadable form, and get written permission from Henderson in order to use these coloring pages as a marketing tool for our APAs. The Committee members recommended that a link, which would allow the user to purchase the entire coloring book should also be made available on the PHBA website. There is a video fund, we should pursue making an animated video using archived pictures from the PHBA office. A Power Point video could then be made available for any APA to use in a booth at an equine event or expo, or even in our PHBA booth at the World Show. PHBA would be able to share film and other archived pictures. Kuznick was requested to go forward with obtaining information for this video, and to report back to the Marketing & Public Relations committee at the 2007 Convention. The Sub-committee be continued, consisting of: Mary Beth Kuznik, Chairperson; Bill Wallace; Shirley Young; and Dennis McCall. There seemed to be some confusion about the traveling blue booth which is available for APAs to us for their equine events or expos. It was recommended that information about the traveling booth be made available on the PHBA website. The Recreational Riding & Golden Trails Committee suggested that pictures of the presentation of awards to the riders who have logged 2,000 hours could be printed in the Palomino Horses magazine, and the corresponding APAs could be notified so they could publicize these awards. It was recommended that names of the award winners shall be posted on the PHBA website within thirty days of the receipt of the riders’ logs. There was a suggestion that a separate brochure for the Recreational Riding & Golden Trails program could be created in hopes of fostering public relations for PHBA with these recreational riders. It was recommend that this brochure should be included on the PHBA website in a downloadable form when it is completed. T May introduced Barney Semtner, publisher of the Palomino Horses magazine, to the Committee. He gave a report of the changes implemented (I.e. profiles of youths, amateurs, judges, etc., and candid photos from horse shows). The Committee was pleased about the improvements to the magazine. Goble presented a list of major horse venues and expos with size and booth costs for 2006. It was suggested that since there was no money budgeted for our beautiful new PHBA booth to travel to these venues. The committee could request that $2,500.00 be budgeted for the 2006 year through the Finance Committee.
Stewart moved to include this report into the Board of Directors minutes. Kaiser seconded the motion. The motion was approved unanimously.
NATIONAL CONVENTION SITE AND PLANNING COMMITTEE
Young reported that upcoming Convention location would be in Jacksonville, FL in 2007 and 2008 in Lexington, KY. Recommendations for future Conventions was San Diego, CA, Fort Worth, TX; Baton Rouge, LA, San Antonio, TX. It was recommended that if the host APA cannot host the hospitality suite then a neighboring APA should host it.
Stewart moved to include in report in the Board of Directors minutes. Fielitz seconded the motion. The motion was approved unanimously.
JUDGES COMMITTEE
Kennedy report on discussion of the open meeting. There was mentioned that there is a form for make a report on a judge. There was must discussion about the world show judges and requiring they be a judge for five years prior to judging the world show. There were several judges who felt that rotation on the clinics should be every three instead of every five years. Concerns are added the newsletter. In closed meeting the minutes were approved as distributed. Two did not pass the rulebook test. Leanne Williams, Laura Gilmer, Tim Christensen, Curt Summers, David Phillips, Tony Pruitt and Carol Dunbar. A letter of resignation was submitted by Ed North and Chris Jeter were reviewed. Three judges asked for an extension for the one show every two years and those were granted. The rule 2029 was recommend for amendment. Judges would need to request that they be reinstated and will be expected to be physically capable of performing their duties as a judge.
The following was submitted to the Nominating Committee for consideration: Past President Bob Henderson; Judge Howard Rea and Director Bud Missel.
Stewart moved to include the report in the Board of Directors minutes. Krehbiel seconded the motion. The motion was approved unanimously.
Young amended the motion to include the addition of rule 2053 and the entry will not be counted. Sample seconded the motion.
Rea expressed concern over padding the class. Stewart expressed concern.
Stewart moved to include and separate this rule out. Frye seconded the motion. The motion was approved.
CATTLE EVENTS COMMITTEE
Rea reported that the minutes were approved as distributed. The AQHA rules in the Directors packet was to bring PHBA in line with AQHA rules. Rule 4205 was recommended for approval. Rule 4214 was recommended for approval. It was recommended by the Cattle Events Committee to add a jackpot option of $25 per roping entry for the 2006 world show.
Stewart moved to include the report into the Board of Directors minutes. Baskerville seconded the motion. The motion was approved unanimously.
BENEFIT AUCTION COMMITTEE
Baskerville reported on the success of the proceeds of $16,427. The allocation of funds will be the same as in past years: 50% to PHBA; 25% to PHBA-A; 25% to PHBA-Y minus any funds specifically reserved for the Youth Scholarship Fund or any other designated fund. The Bob Barnett scholarship was complete at this auction. D Johnston served as Auctioneer; J B Stewart, S Tidwell, T Furnish as spotters, T Butt, J Nichols, and B Armstrong organized and displayed auction items, B Armstrong as Clerk, M A Fielitz read description of items with T Butts collected signatures. The Youth were the runners, with Ginny and Janet Nichols did the accounting. It was suggested each committee member work during 2006 getting auction items/sponsors for 2007.
Krehbiel moved to include the report in the Board of Directors minutes. Fielitz seconded the motion. The motion was approved unanimously.
AWARDS COMMITTEE
T Ready reported that the new awards look great, and the costs have actually gone down due to finding a new supplier. The new awards that will be presented at the banquet tomorrow night. The committee may recommend additional changes after the banquet. The APA Committee reported that APA Service award submissions were reviewed and the following APAs have won under the different categories.
101-250 - Missouri (PEAM)
251 & Up - TPEA
The Award Committee accepted this recommendation. The criteria for the APA Service award was reviewed and the Awards Committee suggested rewording and clarification of requirements. A subcommittee was formed to make the recommended changes. The subcommittee met and the following changes are noted on the attached sheet. APA Committee made several recommendations for the service award:
1) Recognized at the annual Awards Banquet.
2) PHBA recognize the APA with a framed certificate.
3) PHBA offer a cash award.
4) Current winners recognized with photos and write-up in the magazine and website.
5) A small logo be inserted beside the APA’s name on the PHBA website.
6) Press release from PHBA announcing winners sent to each APA for local distribution.
After much discussion, the Awards Committee felt that a cash award of $100 be given to the winner of each division to be used at their discretion.
The Registration, Transfer and Breeders Committee brought to the Awards Committee the request for a certificate to be sent to breeders for “X” number of years of breeding palominos, similar to what is done in AQHA. A subcommittee was formed to identify criteria for breeding palominos due to not always having consecutive years of having palominos born. The subcommittee members are Gary Andrews, Tina May and Terry Ready with Marlene Cowie as advisor from the Registration, Transfer and Breeders Committee.
If Rule 1021 is passed in Show Rules Committee it was recommend giving an appropriate award.
The Awards committee reconvened before the Benefit Auction to discuss the actions taken on last year’s subcommittee. Last year a subcommittee was formed to review the submission of awards from the amateurs for cost and to look at the current awards for a review to make informed decisions about awards. There was much discussion as to the budget and the costs of awards, but the subcommittee suggested the Amateur Select awards mirror the Amateur Awards. This will include the addition of an Amateur Select Champion and Amateur Select Supreme Champion award. This request will be sent to the Amateur Committee and the Finance Committee.
Missel moved to include the report in the Board of Directors minutes. Stewart seconded the motion. The motion was approved unanimously.
Stewart reported that rule 2053 would be brought back to the next convention
APA & MEMBERSHIP COMMITTEE
C Wallace read a letter from Kuznik, chairperson of the Sub-committee to review rules 1-12 of PHBA Handbook. The letter stated little has been accomplished since last year. She asks for additional committee members and ideas from the committee to aid in the process. The sub-committee will continue as stated in the original creation. The group is to report back to the APA Committee in 2007. There were two applicants for the APA Service Award. Discussion followed regarding how to make the award better and increase participation. Wallace appointed a subcommittee of Cara Stewart, Joy Isley, Ron Isley and Cindi Roth to review the process, awards and how to improve the program and make recommendations to the Awards Committee tomorrow morning. It was recommend that the PHBA create and make available a privacy waiver forum allowing the publication or dissemination, electronically and/or hard copy, of names, addresses, phone numbers and email addresses to other PHBA members. Discussion followed on APA disciplining members and following PHBA guidelines. Discussion followed on how to better communicate between APAs, Executive Board and CRC when a complaint has been filed. It was recommended that any action sent to CRC be acted on and recommendations be sent to the Executive Board with in 6 months. The By Laws and General Rules addressed the group on ideas to encourage APAs to submit their By Laws. It was recommended that a letter to the APAs recommending they submit their current By Laws to PHBA prior to 2007 Show approvals. In addition it was recommended that the APA committee inform the states with multiple APAs that they must form geographical boundaries for each APAs.
Rea moved to include the report in the Board of Directors minutes. Baskerville seconded the motion. The motion was approved unanimously.
PHBA AMATEUR ASSOCIATION
Craun reported on the election of officers. It was voted by the Amateur Nominating Committee to continue the interview process. Article 5 Section 2 was recommended for approval. It was reported that the Executive Board at this meeting retroactive to January 1, 2006 amended Rule 1284. Rule 1211 and 1214 were not recommended for approval. It was not recommended to exclude 1284 C in that new rule. Rule 3374 was not recommended for approved. Rule 3141 was recommended for approval. Rule 4306 C was recommended for approval. Rule 5002 was recommended for approval. Rule 5201 E was recommended for approval. Rule 6207-6335-6238 was recommended for approval. Rule 6332 was recommended for approval. Craun reported that the Amateur Select is requesting an award like Amateur Champion and Amateur Supreme award for both awards for January 1, 2006. The Amateur Association thanked the GM for her work on the off site dinner for the last two years. However, the Amateur Executive Board is requesting that the dinner be eliminated to allow the use of that time for both open and amateur interviews.
C Hardin moved to include this report in the Board of Directors minutes. Taggart seconded the motion. The motion was approved unanimously.
AMATEUR COMMITTEE
Nell reported that the Committee accepted the recommendations of the Amateur Association.
Stewart moved to include in the report into the Board of Directors minutes. Baskerville seconded the motion. The motion was approved unanimously.
WORLD HORSE SALE COMMITTEE
Baskerville reported that the horse sale had been cancelled and he thanked that Committee for their assistance for nine years.
WEB & APA SOFTWARE & COMPUTER AD HOC COMMITTEE
Andrews reported on the Committee has been working hard on the new website. Morgan provided a quick power point presentation of the new site. The outdated state and limitations of the current as/400 at PHBA was discussed. In addition to being faster and having better options for sharing information, newer technology will provide protection against data loss and downtime caused by any hard disk failures. The need to have information available on the website in a timely manner. The Committee discussed poor quality printing on documents received by members was discussed. The length of time it takes for show results to be posted on the website. New PHBA website and the need to document updating procedures so the PHBA office will have instructions to help them update the new site. The committee is recommending the purchase of an updated model as/400 not to exceed $20,000.00. Address poor print quality on documents and reports mailed to members. The following are topics for the 2007 National Convention: Website enhancements such as selling ad space, Quicker posting of show results; Making sure that all forms and pamphlets are available for download on the website; Work on a Disaster Recovery Plan, Investigation of options to have data available on the website such as pedigree and show records.
SHOW MANAGEMENT SEMINAR AD HOC COMMITTEE
Wallace reported the Committee discussed the handling of rule changes 3153 and 3154 A. dealing with combining and cancellation of halter classes. There was much discussion about how classes should be combined to obtain the most points for the exhibitors and at the same time making sure the wishes of each exhibitor were considered as well. A subcommittee was asked to develop guidelines for show managers for splitting and combining classes based upon the rulebook. The Subcommittee will be Brent Morgan, Kay Kennedy and Bill Wallace. The Animal Welfare Committee asked that procedures for an animal dying on the grounds be put into the Show Management booklet. The Hunter in Hand Class was discussed. Where would this fit in the show? What do show managers need to setup and conduct the class? It was recommended to add scorecard, course layout and guidelines to show management booklet
Young moved to include the report in the Board of Directors minutes. Kennedy seconded the motion. The motion was approved unanimously.
RECREATIONAL RIDING & GOLDEN TRAILS RIDING PROGRAM AD HOC COMMITTEE
Fleming is indicated that the enrollment has been increased 50%. The rule book had an error on page number 198 Requiring additional horse fee for membership of an additional horse should have been decreased in the rule book this year from $25.00 to $15.00 as approved at GTRP last year. Fleming discussed notifying the APAs about having at least one yearly fund raising trail ride. Fleming offered a suggestion of offering double miles for these trail rides and possibly teaming up with other associations. Helen suggested that we comprise a letter to send to the APAs. Fleming related that the Mississippi Association will be having a trail ride May 1st 2006 and needs advertising. It was recommended to recognize levels of awards to have recognition in the June issue of the PHBA magazine and on the GTRP web site. It was recommended that after PHBA receives the hourly log sheets for GTRP’s members, that PHBA update the web site within 30 days of receiving the logs. It was recommended that PHBA will provide the GTRP membership list to each APA presidents and each committee member annually by December 31st and as requested. It was requested that the Marketing Committee assist with publicizing the award level recipients and help develop a down loadable brochure. The Committee requested funding approximately $400.00 from the Financial Management Committee for brochures for GTRP, to be used by the Marketing Committee. It was requested that the brochure deadline by World Show 2006.
Jayjohn moved to include the report in the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
LONG RANGE PLANNING AD HOC COMMITTEE
Andrews related that the following was discussed: It was felt that in light of the committee activities that there is an inability to focus on Long Range Planning. It was thought perhaps a separate “think tank” Committee is needed to address the collective obstacles that impair our ability to progress forward. All of which have been mentioned in the reports and/or documented in the committee’s minute submissions. Some programs implemented do not get proper focus/attention that may prohibit them from reaching their full potential as a growth point for PHBA. ie: Palomino Performance Program. Regional Showing Program: This grass roots vision is currently implemented in the mid-west. Other regions the countries are showing interest in this concept to increase the participation/interest in PHBA. It was recommended that the topics for next Meeting is to review the Business Plan Review and Feasibility Study completed for adoption of a nationally sanctioned Regional and new horse Show Programs. From this meeting as well, as other meetings I sat in on, this years convention I experienced a sense of willingness to pull together within our individual committees, as well as establishing inter-committee relationships, along with a great deal of excited energy that allow a vast amount of work to be accomplished. This energy perhaps was even stronger than what I experienced last year. It may be contributed to the continued openness of the executive board and its leadership.
Parker moved to include the report in the Board of Directors minutes. Seconded the motion. The motion was approved unanimously.
Proco announced that the YS & EF had raised an additional $1,600 and which brought the total to $8712.50.
SWAP
Henderson, Ohler, Buresh reported that fund was within $10 of the funds.
CHALLENGED RIDER
Henderson announced that she had a check and would accept others for this program.
Rea moved to adjourn the meeting. Stewart seconded the motion. The motion was approved unanimously. The meeting was adjourn at 1:15 pm