PHBA Executive Board Minutes November 13, 2005

PHBA Executive Board Meeting

Biltmore Hotel

Oklahoma City, Oklahoma

November 11, 2007

Page 1 of 6

Meeting Called to Order by President Buresh at 8:17 am.

Attendees:

Alda Buresh Terry Goble Sr.

William “Dutch” Guthrie Bev Armstrong

Bud Missel Rebekah “Becky” Herrmann

Jeffrey “Jeff” Ohler Eric Jayjohn

Steve Tidwell Terry Weins, PHBA Legal Counsel

1. Agenda Items Out of Order

A. Motion/Second: Ohler moved and Missel seconded to take the agenda items out of order.

Conclusion: Motion passed unanimously.

2. Excused Absences

A. Motion/Second: Armstrong moved and Missel seconded to excuse the absence of Past President

Creekmore.

Conclusion: Motion passed unanimously.

3. Executive Session

A. Motion/Second: Armstrong moved and Guthrie seconded to move into Executive Session.

Conclusion: Motion passed unanimously.

B. Motion/Second: Guthrie moved and Missel seconded to return to Open Session.

Conclusion: Motion passed unanimously.

4. National Convention 2008………………..Cara S tewart

Discussion: Report given by Cara Stewart.

A. Motion/Second: Ohler moved and Missel seconded to accept the report and approve Stewart’s

plans/recommendations.

Conclusion: Motion passed unanimously.

5. Versatility Class & Challenged Rider Program…………..Jarrell Jackson

Discussion: Reports given by Committee Chair Jarrell Jackson.

A. Motion/Second: Armstrong moved and Guthrie seconded to accept the reports.

Conclusion: Motion passed unanimously.

6. Amateur Board ……..Barbara Osborne

Discussion: Report given by Amateur President Barbara Osborne.

A. Motion/Second: Goble moved and Armstrong seconded to accept the report.

Conclusion: Motion passed unanimously.

PHBA Executive Board Meeting

Biltmore Hotel

Oklahoma City, Oklahoma

November 11, 2007

Page 2 of 6

7. Public Relations/Marketing ……….Carol Goble

Discussion: Report given by Committee Chai r Carol Goble. The PHBA promotional DVD will be

presented to the directors at the convention in Lexington. Each APA President (or representative) will be

given a copy. A copy will be included with the traveling PHBA booth as well. Time capsule in Tulsa – A

50 year old time capsule was recently opened and a new time capsule was buried yesterday. PHBA

provided several items for the new time capsule.

A. Motion/Second: Armstrong moved and Guthrie seconded to accept the report.

Conclusion: Motion passed unanimously.

8. World Show Report……….Howard Rea

Discussion: Report given by Committee Chair Howard Rea. Review provided by Rea on

adjustments/reorganization of WS rules for the 2008 handbook.

A. Motion/Second: Herrmann moved and Tidwell seconded to accept the report.

Conclusion: Motion passed unanimously.

B. Motion/Second: Herrmann moved and Tidwell seconded to accept housekeeping changes to the World

Show rules.

Conclusion: Passed unanimously.

C. Motion/Second: Armstrong moved and Goble seconded to adopt the additions and deletions to the

World Show rules.

Conclusion: Motion passed unanimously.

9. PHBA Member Audiences

Discussion: Several members requested to speak to the EB on the point scale and other issues.

Kay Kennedy: (Texas) – Spoke on behalf of TPEA. Over 100 TPEA members contacted (1200+ member

APA). Not one member contacted is in favor of the new point scale. She read opinions from some members.

Gerald Kennedy: (Texas) – Spoke in opposition to the new point scale. Economy works against the n ew

point scale. High cost of fuel, etc. will limit member’s interest/ability to travel to shows. Members won’t

haul long distances to go to other shows.

Ann Jones: (Georgia & Oklahoma) – In favor of new point scale. It will improve the value of our hors es.

The new scale is a step in the right direction for PHBA. She thinks PHBA needs to go further with changes.

She feels this will increase participation and interest in PHBA.

Marleen Cowie: (NY) – Spoke in opposition to the new point scale. She spoke on behalf of NY & PA

interests on the task force. Point scale not root cause of the attendance problems at our shows.

Competition drives exhibitors, not points. Economic pressures are impacting horse showing (discretionary

monies).

Jeannie Young: (Texas) – Spoke in opposition to the new point scale. Provided a booklet to board

members for review. She read highlights from booklet on several topics.

Lulu Wilcox: (Georgia) - Read a letter from a member in favor of the new point scale who left PHBA and

now shows AQHA. She also spoke in favor of the new point scale change personally. She stated several

statistics to support her opinion.

Vicki Parker: (Ohio) – Spoke in opposition to the new point scale. She does not see how a cut in points

“at this time ” will increase horses at the shows.

Martha Hoff: (NJ) – Spoke in opposition to the new point scale. She recommended a change in the

number of points required to earn awards (i.e. ROMs, Superiors, PHBA Champion, etc.).

Farryl Holub: (Texas) – Acknowledges decision is not easy. Many members have expressed views both

against and in favor of the new point scale.

PHBA Executive Board Meeting

Biltmore Hotel

Oklahoma City, Oklahoma

November 11, 2007

Page 3 of 6

10. Registration/Transfer/Breeders ………Marleen Cowie

Discussion: Committee Chair Marleen Cowie reported on information about the Kentucky breeders

incentive program. PHBA is not eligible because we are a color breed. Interpretation of a critical clause in

the program guidelines is subject to possible change per Jeff Ohler. Ohler also indicated the program has to

be managed through the state APA. It is not a national level program. Howard Rea worked on obtaining

PHBA inclusion in the Kentucky program. He stated the program is run by the state racing authority and

they have the authority to extend involvement status to equine organizations.

11. Show Rules…………………………Lulu Wilcox

Discussion: Report given by Committee Chair Lulu Wilcox. Several errors exist in the PHBA handbook

and rules listed on the web site as taking affect January 1, 2008 that are incorrect. An effort is underway to

identify and correct rules conflicts and other errors of a housekeeping nature (previously overlooked when

new or amended rules have been entered in the handbook in recent years) before the 2008 printing of the

handbook (will not involve changing/altering the meaning o f any rules except for previously adopted

changes that are missing from the handbook).

A. Motion/Second: Ohler moved and Tidwell seconded to accept the report.

Conclusion: Motion passed unanimously.

Break for lunch at 1:03 pm

Reconvened at 1:42 pm

12. Executive Session

A. Motion/Second: Armstrong moved and Ohler seconded to move into Executive Session.

Conclusion: Motion passed unanimously.

B. Motion/Second: Ohler moved and Armstrong seconded to return to Open Session.

Conclusion: Motion passed unanimously.

13. Minutes

Discussion: Minutes from the August 25, 2007 meeting and the Teleconference meetings on September 12

& 19, 2007 were reviewed.

A. Motion/Second: Tidwell moved and Armstrong seconded to ratify the minutes of the August 25, 2007

meeting and the September 12 & 19, 2007 Teleconferences as presented.

Conclusion: Motion passed unanimously.

14. Email Ballots

1) WCHA Request

2) MPA Request (Dixie Nationals)

3) OPEA Request (Labor Day Show/Go for the Gold Futurity)

4) Point Scale Change Postponement of Implementation

5) Signatory Power Change

A. Motion/Second: Armstrong moved and Missel seconded to accept the email ballots as presented except

for the signatory power change ballot.

Conclusion: Motion passed unanimously.

B. Motion/Second: Armstrong moved and Guthrie seconded to approve the signatory power change ballot.

Conclusion: Motion passed unanimously.

PHBA Executive Board Meeting

Biltmore Hotel

Oklahoma City, Oklahoma

November 11, 2007

Page 4 of 6

15. Financial Statements/Treasurer’s Report

Discussion: Report given by Secretary/Treasurer Missel.

A. Motion/Second: Tidwell moved and Guthrie seconded to accept the treasurer’s report.

Conclusion: Motion passed unanimously.

16. Audit Report

Discussion: Report given by Secretary/Treasurer Missel.

A. Motion/Second: Armstrong moved and Ohler seconded to accept the audit re port.

Conclusion: Motion passed unanimously.

17. 2008 Budget

Discussion: Missel indicated more time is needed to provide a 2008 budget with reliable figures.

A. Motion/Second: Ohler moved and Tidwell seconded to postpone the budget report until the next

conference call.

Conclusion: Motion passed unanimously.

18. Computer/World Show Software Report………Jeff Ohler

Discussion: Report given by Jeff Ohler. Testing with the 2007 WCHS data is underway with positive

results. Should be testing tie breakers soon. Software will be shown at the 2008 convention and used at the

2008 WCHS.

A. Motion/Second: Missel moved and Guthrie seconded to accept the report.

Conclusion: Motion passed unanimously.

19. Professional Horsemen’s Program…….Doug May

Discussion: Report given by Terry Wiens on behalf of Chairperson Doug May. Program documents are in

process of legal review.

A. Motion/Second: Tidwell moved and Armstrong seconded to accept the report.

Conclusion: Motion passed unanimously.

21. Your Travel Presentation……………..Dutch Guthrie

Discussion: Presentation given by Dutch Guthrie on behalf of Your Travel representatives. This will serve

as a fundraiser for PHBA. Guthrie suggests waiting until new GM is on board to let them pick up on this.

Program is worth looking at (convention and WS for example).

A. Motion/Second: Armstrong moved and Missel seconded to accept the report.

Conclusion: Motion passed unanimously.

22. Trainers Crisis Fund……………….Terry Furnish

Discussion: Report submitted by Committee Chair Terry Furnis h. Board members reviewed the report.

A. Motion/Second: Armstrong moved and Tidwell seconded to accept the report.

Conclusion: Motion passed unanimously.

PHBA Executive Board Meeting

Biltmore Hotel

Oklahoma City, Oklahoma

November 11, 2007

Page 5 of 6

23. WCHA Report……………………Bev Armstrong

Discussion: Report given by Bev Armstrong. She attended the WCHA kickoff reception at the Quarter

Horse Congress. WCHA representatives presented their ideal of a conformation horse (not a bulky looking

horse). They are starting an incentive fund (Breeders Classic). Armstrong expects PHBA to look at

including WCHA supported classes in future World Shows (Similar to NSBA classes).

A. Motion/Second: Tidwell moved and Goble seconded to accept the report.

Conclusion: Motion passed unanimously.

24. Office Internet/Phone Service……………..Jeff Ohler

Discussion: The PHBA office staff secured a quote to merge the phone and internet to one service. There

will be a significant savings over separate expenses we have incurred to date. Averaging about

900.00/month currently. Quote is for 353.00/month for combined service, with an estimate monthly

savings average in the range of 550.00.

A. Motion/Second: Armstrong moved and Missel seconded to authorize staff to obtain the combined

service.

Conclusion: Motion passed unanimously.

25. Houston Livestock Show Request

Discussion: The planned dates for the 2008 PHBA portion are the weekend of the 2008 PHBA convention.

A. Motion/Second: Ohler moved and Goble seconded to request show management move the show dates.

If the date cannot be moved, then the show is approved as submitted.

Conclusion: Motion passed (Herrmann and Guthrie in opposition).

B. Motion/Second: Ohler moved and Tidwell seconded to reconsider the previous action.

Conclusion: Motion passed (Armstrong in opposition).

C. Motion/Second: Herrmann moved and Missel seconded to request show management change the show

dates (Herrmann to call show management and explore options).

Conclusion: Motion passed unanimously.

26. FPEA Request

A. Motion/Second: Goble moved and Herrmann seconded to reject the request.

Conclusion: Motion passed unanimously.

27. PHBA Corporate Credit Card

Discussion: Application in office for a credit card for the association.

28. Delayed Broadcast Email Proposal……….Jeff Ohler

Discussion: Report given by Jeff Ohler. Quote for new P.C. to do web broadcasts is $5510.00. This will

allow email broadcasts to be generated during business hours. This also gets PHBA much needed server

storage space we lack presently. Ohler suggested getting input from the Computer Committee Chair/Vice

Chair. Buresh directed Ohler to continue investigation.

PHBA Executive Board Meeting

Biltmore Hotel

Oklahoma City, Oklahoma

November 11, 2007

Page 6 of 6

29. New Business

Discussion: Proposal from Carolyn Henderson for new “PHBA School Packet”

A. Motion/Second: Tidwell moved and Ohler seconded to approve 1000 sets of the “PHBA School

Packet”.

Conclusion: Motion passed unanimously.

Adjournment

A. Motion/Second: Guthrie moved and Armstrong seconded to adjourn meeting.

Conclusion: Motion passed unanimously. Meeting adjourned at 6:09 pm

Respectfully submitted by Eric Jayjohn, PHBA Assistant Secretary