Distribution from the PHBA Crisis Fund will be based on proven financial need arising from sudden and demonstrable hardship or disaster of severe and unexpected nature or from serious physical illness. Such distributions shall be limited to the relief of the poor and distressed or the underprivileged. Therefore, before any distributions will be made, there must be evidence of proven financial need.
To overcome the reluctance of applicants to send their federal income tax returns to the Association for evaluation of their financial need, the Board of Directors has adopted the following procedure. An applicant will send their tax return and financial information to the PHBA representative CPA to insure privacy of the information. The CPA will evaluate the information to determine if an applicant is eligible to receive payment from the Crisis Fund. The CPA will notify the Crisis Fund Chairman when an application has been received, and after evaluation of the information, will notify the Chairman of the CPA’s opinion regarding the financial need of the applicant. The Chairman will then notify the applicant of the Crisis Fund Committee and the Board of Director’s decision.
To be eligible for Crisis Fund assistance an Applicant must be a current member in good standing in PHBA and a member for at least the previous two (2) year and be recommended for assistance by a National Director of PHBA. IN evaluating evidence of financial need, consideration will be given to the following criteria:
- Annual gross family income of the recipient.
- Annual net family income of the recipient.
- Number of children or other dependents comprising the family of the recipient.
- Availability of insurance.
- Any other source of support available to the recipient.
- The severity of the disaster, hardship, or illness.
1. Limited to any PHBA member, or immediate family member of, that is a horse trainer by primary occupation, this would be one who receives 50% of his/her income from the act of training horses. Immediate family member is defined as spouse, child, stepchild and/or legal ward. Applicant must be a PHBA member for the current year as well as the previous two (2) years.
2. Member applying for assistance must:
- Have a referral for assistance from PHBA National Director
- Complete application for assistance
- Provide a financial statement and a copy of the previous year tax return to the Crisis Fund CPA
3. CPA will verify financial need and make recommendation to the Crisis Fund
4. Crisis Fund Committee will:
- Grant or deny application for assistance, based on the CPA’s recommendation.
- Determine amount or type of assistance based on the severity of the occurrence or the illness, income, dependents, availability of insurance or other resources.
- Aide in establishing financial counseling, personal support groups, temporary trainer assistance, supplies, clothing, equipment or household supplies instead of money.
PHBA Crisis Fund Committee will be comprised of one (1) CPA, and two (2) Past Presidents of PHBA appointed by the current President of PHBA. The first year there will be a one year appointment; one-2 year appointment; one-3 year appointment. After that each new PHBA President will appoint a member to this committee for a 3 year term. The PHBA President as needed will fill any vacancies. There must always be a CPA on this committee.
Funding for this Crisis Fund will be done by any contributions, selling of one month training by nominated trainers. An auction will be held at the PHBA World Show each year. Any other auctions or fundraisers that an individual or State affiliate might want to do must pass the approval of the Crisis Fund Committee.
Crisis Fund Committee will meet by phone or in person as needed to assist in helping any eligible nominee for Crisis Fund Assistance.
Crisis Funds will be in a separate account of its own. Funds will be managed by the CPA that is on the Crisis Fund Committee with the assistance of the PHBA General Manger. Neither the General Manager nor the CPA will be able to move or distribute any funds without the complete knowledge of the Crisis Fund Committee.
A list of trainers that have donated a month training will be listed on the PHBA website as will as the Palomino Horses Magazine. They will be sold on a first come basis, for the sum of $600.00. They will be listed as sold when payment has been received at the PHBA office. Trainers will be notified immediately when sold. They will receive a contract from PHBA with the purchaser’s name, address, and phone number. It will be at the discretion of the trainer as to arrival of the horse to be trained. Purchaser will contact trainer about the time for the horse to arrive. All other normal expenses will still apply; farrier, vet and any bills other than training.